Moving Checklist

Important things to remember

Check things off if confirmed.
Save phone numbers.
Sometimes things aren’t done on time.

The following may or may not apply to your move.

  • Freezer
  • Washer (Drained)
  • Dryer Disconnected
  • Dishwasher (Drained)
  • Fridge
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1 Moving Company
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Movers

  • When you know that you are moving, and after you have gotten over the trauma of buying, book a mover as soon as possible.
  • Good movers are always booked well in advance especially the last few days and the first few days of every month.
  • There are several points to keep track of here and I will try to give you as much as I can.
  • Remember, how much mover you need is very subjective. (I am assuming that you can determine your own needs.)
  • Immediately, give them the date and time of the move so that they can reserve it for you, then you can pursue some of the following.
  • Get at least two quotes, three are even better.
  • Written quotes with defined extra costs for extra time are essential to avoid hidden bombshells like : " Oh! The price we quoted was for two men, we need 5 at an extra $400.00 per hour."
  • Always ask how they determine charges and how they compute time.
  • Movers usually determine their needs by the number of rooms that you are moving from.
  • Make sure that they know what you have and any special things that need extra care. (Movers love it if you have something that is special. Automatic increase for very little if any extra care, although some movers are very honest about these things.)
  • You might consider a gift of a case of beer, (or if that is unacceptable to you), maybe some take out food for the guys when they are finished.(Assuming they deserve your praise.)
  • Ask for References.
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2 Book Elevator
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Book the Elevator

  • The elevator can be at a premium in some buildings on and around the end, to the first of each month.
  • Give notice in writing and get a confirmation in writing. Then there is no question who is to have the elevator at any given time and day. Superintendants and staff can forget if it is not written down.
  • Even if it is written down, have some contingency plans if there is a dispute.
  • Remember a dolly or an appliance cart can be a lifesaver here.
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3 Rental Truck (moving yourself)
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Rental Truck (Moving Yourself)

  • Book a truck as soon as possible. In Toronto, (the GTA), there are many rental companies out there, that are always in demand. Keep their phone number handy.
  • Go there and get, the type and style of truck and supplies, in writing!! You do not need any surprises such as: "Oh sorry we have overbooked."
  • In a smaller city or town, the choices may not be as many.
  • Some suggestions that I can make are:
  • Spend a little extra for a truck with a lift if you have a lot of heavy stuff.
  • How about a ramp?
  • Night move? Make sure there is a dome light in the box.
  • Careful with costs. Some companies book by the hour, others by the day.
  • Also, there are a few truck companies that supply some padding.
  • Rental Places sometimes have padding and garment boxes.
  • Try and make sure you have the following things on the day of the move.
  • Supplies such as : Padded covers,(old comforters work well), rope, wire, masking tape, packing tape, tape dispenser, plastic sheeting. Tools for dismantling and assembling furniture et al. Work lights?
  • Four wheel flat dolly is excellent for awkward things and smaller appliances as well as several boxes at once. An appliance cart or two wheel dolly is a must for apartment moves. A few truck rental companies have them, but again, they are available at rental stores.
  • A roll of twist ties for hangers etc. (Several clothes hangers together are stable and easy to move.)
  • Metal Pole for hanging garments if you can not get garment boxes. (You would be surprised at how much clothes that two people can carry on a six foot metal pole. It sure beats laying things down, only to be sent to the cleaners for pressing.)
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4 Heating From (Gas/Oil/Hydro)
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Heating From and To

  • You will need to inform your gas, oil or hydro supplier that you are moving and what day the move is to take place.
  • Log the phone numbers and names of your contacts as you never know when something can go wrong.
  • Give them a time as well because they may need to get into the property to read the meters.
  • If you are moving to a different municipality, then you will need to know the number for the new supplier.
  • If it is oil, or a new account, there may need to be security deposits.
  • The important thing as always is to make sure that you set aside some time to do this well in advance to avoid last minute scrambling when time is at a premium.
  • A suggestion, (if applicable), would be to have the furnace or boiler cleaned before you move, then there is no question as to whether or not it is in working condition when you leave.
  • As well, you might want to try and order a cleaning of the furnace or boiler of the place you are moving to, prior to closing, as this can sometimes reveal problems that did not surface in an inspection. (This of course hinges on whether or not the person that you are buying from is receptive to this idea.)
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4 Heating To (Gas/Oil/Hydro)
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Heating From and To

  • You will need to inform your gas, oil or hydro supplier that you are moving and what day the move is to take place.
  • Log the phone numbers and names of your contacts as you never know when something can go wrong.
  • Give them a time as well because they may need to get into the property to read the meters.
  • If you are moving to a different municipality, then you will need to know the number for the new supplier.
  • If it is oil, or a new account, there may need to be security deposits.
  • The important thing as always is to make sure that you set aside some time to do this well in advance to avoid last minute scrambling when time is at a premium.
  • A suggestion, (if applicable), would be to have the furnace or boiler cleaned before you move, then there is no question as to whether or not it is in working condition when you leave.
  • As well, you might want to try and order a cleaning of the furnace or boiler of the place you are moving to, prior to closing, as this can sometimes reveal problems that did not surface in an inspection. (This of course hinges on whether or not the person that you are buying from is receptive to this idea.)
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5 Get Boxes, Tape, Dispenser
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Get Boxes!

  • In Ontario, Liquor Control Board of Ontario (LCBO) outlets have very good boxes that are strong and an excellent size for packing and handling all types of belongings.
  • Other places such as food stores have a variety of sizes and strengths.
  • Whatever you do not use, can be broken down and used as padding or packing for mirrors etc. and can also be used on floors and rugs on wet days.
  • A few full boxes on a flat piece of cardboard will slide very easily on the floor of most vans and trucks.
  • Save your newspapers. They are not the best for packing because they do tend to leave ink all over glasses and your hands, but they certainly are cheap.
  • Shreded paper from the office is much better as it acts as a better cushion. If you are near an industrial site, dumpsters are wonderful places to find styrofoam pellets of all shapes and sizes.
  • If your move is a few months down the road, maybe you should make a list of the contents of each box, or even just an outline because as you will see later in this list, it will come back to haunt you.
  • Tape and tape dispenser if you are boxing your own valuables rather than having the mover do it for you.
  • Jewelry if valuable shall remain hidden and best not shipped with the bulk of things unless labeled something obtuse like soiled diapers or broken radio parts.
  • Boxes get shaken -no jingling coins or rings!
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6 Hyrdro (to)
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Hydro From and To

  • Like the heating, it is important to ensure that your hydro is also informed of your move.
  • Check your present bills for phone numbers and if you are moving to a different municipality, be sure that you have contact information for both present and future suppliers.
  • You should be able to arrange everything in one phone call.
  • Giving them a time for reading an interior meter, or as is the modern scenario, they will read an exterior meter at their convenience.
  • Make sure you keep the name and local number of the people that you talk to as there have been situations that require clarification.
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6 Hyrdro (from)
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Hydro From and To

  • Like the heating, it is important to ensure that your hydro is also informed of your move.
  • Check your present bills for phone numbers and if you are moving to a different municipality, be sure that you have contact information for both present and future suppliers.
  • You should be able to arrange everything in one phone call.
  • Giving them a time for reading an interior meter, or as is the modern scenario, they will read an exterior meter at their convenience.
  • Make sure you keep the name and local number of the people that you talk to as there have been situations that require clarification.
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7 Change of Address
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Change of Address

  • The post offices have packages of address change material for you to use.
  • Check beforehand whether or not what thay are giving you is enough material.
  • By making an interum list of your friends, relatives, business and personal contacts should give you a reasonable idea of the numbers.
  • Make a list of your most important contacts and correspondence first, then gradually work your way down the list in order of priority. (I suggest that you add another 10 percent to that list just in case.)
  • Timing is important here. Sending mail to the new address too soon can be just as bad as too late.
  • The changeover day should be the day of the move, not the day after.
  • The post office is as good as it can be, be prepared for a few mistakes.
  • Keep a few extra change of address forms just in case you remember a few others that you want to inform.
  • Also keep a list of those that you do inform to avoid any disputes as to whether or not they received a change of address.
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8 Telephone
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Telephone

  • Then there is "Ma Bell". Again, be sure that you get the name of the person that you talk to regarding the new service.
  • If you haven't moved in a while, you will find that they will give you a choice of new numbers to choose from and can confirm that number over the phone.
  • If you are still in the same area, quite often you can keep the same number, but don't count on it if you are moving more than a mile or two from your present address.
  • You should note things like: how many lines you need, if the place you are moving to has more than one line.
  • If you did not take note of the placement of the jacks in the house, sometimes Bell has them on record. This can be a benefit when planning.
  • You can also order any new services at the same time that you set up the move.
  • Being far enough in advance, it can be booked and done on the day of the move so that you will be ready to order the take out food for after the move.
  • Most people nowadays have two lines in their homes so be sure and order well in advance. That second line could take a few weeks to get if they are busy.
  • I think that if you are an avid Internet fan, you are probably viewing this screen on your second line. (Personally, we have three lines coming into the house as I need two just to keep available for my clients.)
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9 Cable Company (from)
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Cable Company From And To

  • Whatever your cable company is, get the name and the number of the person that you talk to whether cancelling a service or setting up the new one.
  • Again, it is important to let them know what you will need in terms of service. If you need extra jacks for extra sets or even as far as the Wave. How much service is available from each company is also important to know.
  • Also, check for security deposits. If going from one company to another, there may be deposits required. I am not sure whether they are or not, so be sure to ask.
  • Since I haven't moved in 18 years, I do not know if one company will set you up with another?? It doesn't hurt to ask.
  • Make sure that they send you a list of the channels that they support. (It is only for your information, because if they do not carry a favourite channel you are out of luck anyway.)
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9 Cable Company (to)
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Cable Company From And To

  • Whatever your cable company is, get the name and the number of the person that you talk to whether cancelling a service or setting up the new one.
  • Again, it is important to let them know what you will need in terms of service. If you need extra jacks for extra sets or even as far as the Wave. How much service is available from each company is also important to know.
  • Also, check for security deposits. If going from one company to another, there may be deposits required. I am not sure whether they are or not, so be sure to ask.
  • Since I haven't moved in 18 years, I do not know if one company will set you up with another?? It doesn't hurt to ask.
  • Make sure that they send you a list of the channels that they support. (It is only for your information, because if they do not carry a favourite channel you are out of luck anyway.)
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10 Get More Boxes
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Get More Boxes

  • About now you might want to start throwing things in boxes for a yard sale or a few boxes for one of your charities. Appropriate labels or markings would help.
  • Get a few extra boxes for those hard to pack things that should go on their own.
  • Remember that you can also break down boxes and use them for wrapping pictures or mirrors.
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11 Time Log
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Time Log

  • Logging your time for this move is only important to you.
  • Log the time spent on phone calls to book movers, or changing utilities, or even getting boxes.
  • If you are going to be a nomad, keep a log. (Some people move every year or two.)
  • It will pay in the long run to analyze where you can save time and be more efficient preparing for a move.
  • If you are in control, when you do a box, do it once, seal it and label it. No going back over things. Time can become a premium when the move comes.
  • Save the log as you may be able to use the same mover and numbers for some or all of the checklist.
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12 Expense Log
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Expense Log

  • You should start an expense log as soon as possible. It is always important to know how much the move is costing you.
  • For some of you, a portion, or all of the expenses will be tax deductible. (business or home business)
  • For others, it will serve as a frame of reference for the next move- (if it happens).
  • If money is tight, the log will help you keep a handle on the costs involved, thus being able to prioritize your cash flow.
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13 Rental Company (for supplies and dolly)
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Rental Company For Supplies and Dolly

  • In the city, there are several rental places that have all you need for moving.
  • Everything from dollies, to garment boxes, to garment racks, to good heavy boxes that come broken down, to tape dispensers etc.
  • The issue becomes one of the cost of all these things as opposed to having a moving company do the work.
  • A few extra dollars goes a long way to making the move easier.
  • This is OK if you are moving in town. The problem of getting things back if your moving out of town is an issue.
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14 Bank (from)
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Bank From and To

  • There are a million different ideas here.
  • If your bank is close to work and no need to move it, carry on.
  • If you bank close to home, then you will need to find the closest branch.
  • If it is one of the major banks or trust companies, you may have a choice of branches.
  • Go into each one. They all seem to have different qualities and more important different people.
  • Some branches have rather comatose sleepy employees while others are alive and vibrant.
  • There is more to this though- being accomodating is also a factor.
  • Personally, I do not like a branch that will not do things for me.
  • Sometimes, it is better to keep the same branch for a while. They have you on record and will probably be giving you your mortgage.
  • It also makes sense because if you need something, the new bank has no record of you and your history. (These days, banks being absolutely dictatorial about giving money out, it does not seem to matter how much business you have done with them. They seem to still want your life story every time you go and ask them for something.)
  • Keep a record of the people that you talk to when you set up any new accounts. Again, not paranoia, just to avoid problems, anxieties and a huge waste of time.
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15 Bank (to)
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Bank From and To

  • There are a million different ideas here.
  • If your bank is close to work and no need to move it, carry on.
  • If you bank close to home, then you will need to find the closest branch.
  • If it is one of the major banks or trust companies, you may have a choice of branches.
  • Go into each one. They all seem to have different qualities and more important different people.
  • Some branches have rather comatose sleepy employees while others are alive and vibrant.
  • There is more to this though- being accomodating is also a factor.
  • Personally, I do not like a branch that will not do things for me.
  • Sometimes, it is better to keep the same branch for a while. They have you on record and will probably be giving you your mortgage.
  • It also makes sense because if you need something, the new bank has no record of you and your history. (These days, banks being absolutely dictatorial about giving money out, it does not seem to matter how much business you have done with them. They seem to still want your life story every time you go and ask them for something.)
  • Keep a record of the people that you talk to when you set up any new accounts. Again, not paranoia, just to avoid problems, anxieties and a huge waste of time.
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16 All Other Credit Companies
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All Other Credit Companies

  • Most people nowadays seem to have at least 2 major credit cards and several store or services cards. They should have been dealt with in the post office section, however, you might just want to review what you have and make sure tht you got them all.
  • The concerns should really be addressed cards as they are important.
  • What about any loans that are outstanding. Did you send a change of address?
  • It would be a good time to review and update all of the postal notices that you have sent out.
  • Have you had any responses from any?
  • If so, make a note or check them off.
  • If not, why not? Keeping a list of what you have done, will make it easier to follow up after the move is completed.
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17 Newspapers &Periodicals
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Newspapers and Periodicals

  • Periodicals and magazines are best dealt with in the postal change of address section.
  • A note on papers. If you are moving out of town or province, check to see if you have any credit left after the move.
  • Sometimes, people pay for a years home delivery of a newspaper and find that they have a few months left which they should get credit for or a refund.
  • Make sure this is acknowledged by the paper or periodical.
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18 Employer Notification
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Employer Notification

  • What may seem obvious or is taken for granted, sometimes get forgotten. It doesn't hurt to inform your employer either through interoffice, post office or just a note to your superiors.
  • They probably already know as most people do tend to talk about these things at work.
  • On the other hand, sometimes people would prefer to keep this information private. It is your call.
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19 Health Ministry Notification
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Health Ministry Notification

  • There may or may not be some forms available for notification of change of address.
  • Here in Canada, where Health Care is state controlled, it is good to let them know that you are moving.
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20 Get More Boxes
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Get More Boxes

  • By this time, you have become a real expert in choosing the types of boxes you need. Having a keen eye for the "right" box for the "right" job can become obsessive.
  • Boxes for stuff you intend to throw out or for Yard sale or relief agency.
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21 Clubs & Organizations
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Clubs and Organizations

  • If you are a member of anything that sends you mail, it is best to put them on the list for notification via change of mail cards.
  • Also, for things like clubs for your children, see if you can give them any changes in case they have to call you.
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22 Revenue Canada
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Revenue Canada

  • It doesn't hurt to send them a change as well. This will get your next years tax forms on time.
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23 Schools (from)
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Schools From and Schools To

  • A package for each school and each child is an efficient way of doing things.
  • Transferring records will be easier.
  • A note here. If you are moving schools mid year, it might be smoother to bring your children to their new school to meet the new teachers ahead of time. If for no other reason than to make your children feel more comfortable.
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23 Schools (to)
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Schools From and Schools To

  • A package for each school and each child is an efficient way of doing things.
  • Transferring records will be easier.
  • A note here. If you are moving schools mid year, it might be smoother to bring your children to their new school to meet the new teachers ahead of time. If for no other reason than to make your children feel more comfortable.
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24 New Home Floor Plan With Labels For Rooms
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New Home Floor Plan

  • It is always nice to have a graphic printed copy of room layouts and sizes.
  • Sounds quite ideal, however, barring that, a reasonable hand drawn facsimile should suffice.
  • A large enough copy (maybe one for each floor) should be sufficient.
  • Label each room with something so that your mover can reference it when things are being shuffled from truck to house or apartment.
  • Big bold labels are very nice.
  • For me I would just write a room number on the box as to where it is going.
  • For rented garment boxes, you may want to have some masking tape and paper to save marking the boxes.
  • Once completed, you can make a second copy for the movers.
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25 List of Boxes By Room and Floor
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List of Boxes By Room and Floor

  • I don't know why, but I hear stories of missing boxes or something didn't arrive.
  • If you want to be precise about all of this, don't be afraid to make a list of boxes and number each one.
  • Then there is no question as to how many boxes have been loaded and unloaded.
  • Make sure the mover has a copy so that they can check off what has been loaded.
  • Takes a little more time, but no questions will be asked.
  • Also, a fresh clean copy of the list for unloading is about as precise as you can be.
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26 Yard Sale
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Yard Sale

  • I have heard of some people being able to pay for the move just by having a yard sale or Sale of Contents event.
  • It is surprising what some people gather. The old adage of "What is one mans trash is another mans treasure" certainly applies if you have been in a house or apartment for a number of years.
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27 Donations
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Donations

  • There are many admirable and reputable organizations out there that always need "stuff".
  • Pick your favourite chartiy that deals with donations and give them a call.
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28 Lawyer
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Lawyer

  • This could have come first on the list, but it will also come last because you will get your bill after all of this is done.
  • Some lawyers do belong on the bottom of the list, but in fairness to lawyers in general I put them one step above the bottom.
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29 Food
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Food

  • Food from your cupboards will usually be done in a quick way on the last day.
  • From the fridge, a few sturdy boxes and lots of newspaper or if you have the inclination, some styrofoam or a picnic chest.
  • As far as the freezer compartment of the fridge is concerned, if you have a separate freezer, then tuck it all in there. If not, more serious insulation is important or else take it with you at the last minute.
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30 Packages For New Owner
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Packages For New Owner

  • One thing you might want to do is leave a package for the new owner or tenant.
  • Any manuals for appliances or services could be left in a package for them.
  • Also, a list of the nearest neighbours and any special numbers of people that have done things such as contractors that have done work and have guaranteed their work that you think would be of benefit to them.
  • This of course is only if you want to take the time to do this.
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